Recruitment Privacy Notice
This privacy notice explains what information Notcutts Ltd collects about you and how we use this personal information. Your personal information with be treated with respect and confidentiality. As the data controller, Notcutts Ltd will keep your personal information safe and secure and remain compliant to the government regulations. You have the right to have your personal information removed at any time.
What information do we collect about you?
We collect information about you when you apply for one of our vacancies. The information we collect about you includes personal data including:
- Your name, address and contact details, including email address and telephone numbers
- Details of your qualifications, skills, experience and employment history
- Information about your current level of remuneration, including benefit entitlements
- Whether or not you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process
- Information about your entitlement to work in the UK
- Any other information you chose to provide
How do we collect information about you?
We may collect data about your from third parties, such as references from former employers (note these will only be requested at a later stage in the recruitment process and once you have given permission for us to do so), and from criminal record checks (where applicable for certain roles).
Notcutts only uses the personal information provided directly by you or by a recruitment agency you have consented to represent you.
Data will be stored in a range of different places, including on your application record and on IT systems, including email.
How will we use the information about you?
We need to process your personal data in order to respond to your application to work for Notcutts. We may also need to process it to enter into a contract with you.
In some cases, we need to process data to ensure we are complying with legal obligations. For example, we are required to check a successful applicant’s right to work in the UK before employment starts.
We also have a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from you allows us to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide who to offer the job to. We may also need to process data from job applicants to respond to and defend against claims.
We may process information about whether or not applicants have a disability in order to make reasonable adjustments, thereby carrying out our obligations.
For some roles we may seek information about criminal convictions and offences. Where this information is sought, it is done so because it is necessary to carry out this obligation in relation to employment in that particular role.
Your information will not be shared with any external companies or organisations and your information will not be used for any other purpose than the application for employment you have made. Your information may be shared internally for the purposes of the recruitment exercise. This includes members of the HR team, interviewers involved in the recruitment process and managers in the business area with the vacancy and IT staff if access to the data is necessary for the performance of their roles.
How do we protect your data?
Notcutts Ltd. takes security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by employees in the proper performance of their duties.
Access to your information
You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email [email protected] or write to HR Department, Notcutts Ltd, The Nursery, Cumberland Street, Woodbridge, Suffolk IP12 4AF.
Requests will require proof of identification before processing can commence.
Removal of your information
You have the right to request your personal information to be removed from our systems unless required to fulfil a legal or contractual obligation. You can request for your details to be removed by contacting [email protected]. We are obliged to request proof of identification before any requests are processed. You also have the right to require us to change, correct or rectify incomplete data.
How long do we keep your personal information?
Notcutts Ltd retains personal information for applications for 6 months after the date the application was received.
How to contact us
- By email - [email protected]
- HR Department, Notcutts Ltd, The Nursery, Cumberland Street, Woodbridge, Suffolk IP12 4AF
In the unfortunate event that you feel Notcutts Ltd has not complied to the regulation you have the right to lodge a complaint with the Information Commissioners Office which is the Supervisory Authority in the UK and upholds information rights in the public interest, promoting openness by public bodies and data privacy for individuals. They can be contacted at ico.org.uk